Proper salutation format reflects the degree of knowledge possessed by the writer and respects the status of the individual to whom the letter is addressed. When in doubt, lean on the side of being a little more traditional to avoid annoying someone who could perceive your greeting as a lack of respect.
However, there are times when a letter is sent to an entire group and not individualized. This might require a few extra minutes of work, but it often yields better responses.
Do you have questions about salutations or closes? Other countries often leave it out. Just type your search phrase in the box at top right. Then write the body of your letter as illustrated here, with no indentation at the beginnings of paragraphs.
If you are writing to a company rather than any specific individual, use the company name: Call the company to speak with a receptionist or other representative and ask who a letter should be addressed to for the subject matter.
Dear Mary, Use when writing to a named female. When possible, identify the gender, marital status and professional title.
Educators and Government Officials Educators and government officials also require proper address: It shows respect and professionalism. If addressing a member of the American armed services, use the following: Again, this should be in cases where you are already on a first name basis with the recipient.
Email is less formal by nature, and these salutations are used more in email than formal salutations. Dear Mr Smith, Use when you have a named male contact.
In other countries the punctuation is often omitted. Proper Salutation on Business Letters by Kevin Ann Reinhart - Updated September 26, The salutation used on a business letter is an important part of the letter writing process.
For example, Dear Jan Jones. Business Letters for Diplomats Diplomats are addressed as follows: Dear Prof Smith, Use when writing to a named professor. Regards, Sincerely, Best wishes, A complimentary close is not a must in email, but it warms up the end of the message.
Language differences, unique spelling and gender-ambiguous names can create confusion. Sue, Thanks for your help with the order. Photo Credits folder for papers image by terex from Fotolia.
For more about relationship-building messages, get my book Business Writing With Heart. Less formal but still professional business letters Dear colleagues, Use when writing to a group of people.Jun 29, · In business, relationships build partnerships and loyal customers.
When writing a business letter, you establish the relationship from the beginning with the salutation. Whether you are sending. A salutation is a greeting we use at the beginning of an email, a letter, or a note.
Even a text or an online comment can begin with a salutation. Even a text or an online comment can begin with a salutation. A social business letter is social or personal rather than business-focused; for example, letters of condolence, personal congratulations (for weddings, For the greeting (salutation), you would write this: Dear Captain and Mrs.
Smith: In a business letter, the greeting is followed by a colon.
For a personal letter, use a comma. Business Letters; Proposals and Dissertations ; Resources for Proposal Writers; When you use the block form to write a business letter, all the information is typed flush left, with one-inch margins all around.
Skip another line before the salutation, which should be followed by a colon. Then write the body of your letter as illustrated.
The salutation used on a business letter is an important part of the letter writing process. Proper salutation format reflects the degree of knowledge possessed by the writer and respects the status of the individual to whom the letter is addressed.
Salutation form changes with the business letter's purpose and.
Learn how to write and format a business letter to convey important information in a professional way using tips and a business letter template from Xerox.
Salutation: Be sure to use a colon at the end of the name, not a comma as in personal letters.Download